UA Automated Onboarding Workflow

After an employee receives an offer letter, The University of Alabama will

  • Issue a CWID
  • Process their Personnel Action (ePA). This is either automated or done by Business Services staff.
  • Set up their Email account/Microsoft Exchange (PA initiator and supervisor receive email with credentials)
  • Access the UA Directory to update information.

Pre-Employment Appointment and New Employee Orientation

During a new employee’s orientation session, they will:

  • Fill out the Form I-9
  • Enroll in benefits
  • Create their Action Card
  • Purchase a Parking Pass
  • Activate DUO authentication
  • Complete direct deposit and tax withholding forms via MyBama
  • Sign the Intellectual property agreement

Hiring Department

The department hiring the new employee will:

Dependent upon the position’s duties, the hiring department will need to complete these steps:

The new employee may need access to these services:

*For questions related to completing the Banner Finance, Banner HR and BuyBama forms, please contact your budgetary liaison.

Home departments will initiate to the specific systems utilized for business operations.

Here is a helpful employee onboarding guide with tools and resources for supervisors to ensure a smooth hiring process for the department and the new employee(s).

Business Services

Business Services will perform the following actions in preparation of the new employee’s start date:

  • Process relocation allowance payment (if applicable)
  • Coordinate Student Life newsletter subscription

New Staff Experience

For resources related to hiring, training and onboarding, visit the Student Life Professional Development site.

For quick access to employee resources and tools to assist you in your career, visit the Tools and Resources – Human Resources | The University of Alabama (